Where there's a need,

there's a solution

SmartServe

Municipal Service Delivery System

The Municipal Service Delivery System "SmartServe" is a web based enterprise solution that allows ULBs enhance citizen satisfaction through comprehensive service management, efficient service delivery with minimum costs.

SmartServe automates enforcement of SLA policies and streamlines and automates every process from initial citizen request tresolution more efficiently and cost effectively.

A citizens can lodge complaints on a single telephone number, where a call center operator registers a complaint with all due details. A caller can lodge single or multiple complaints during a single call and he/she is given complaint number(s) accordingly.

"Once a complaint is registered with the system, it is assigned ta concerned area officer dealing with the problem. The system automatically sends an SMS tofficer alerting him on the complaint. The officer calls up the complainant and co-ordinates with him on the problem.

The officer needs tresolve a complaint within a specified SLA period. Once a complaint is resolved, the officer closes the complaint on his log form (online), an SMS will inform the complainant immediately and seek his opinion. The citizen is not satisfied; he/she can start off the entire process by calling up the call centre".

If the complaint is not redressed within a fixed number of hours, the system shoots off SMSes to officers above the area engineer and finally even tthe concerned deputy municipal commissioner.

Ahmedabad Experience:

More than 700 SMSes flooded Ahmedabad Municipal Corporation (AMC) in 47 days since its launch on August 20, 2008 in the new west zone (NWZ), chosen for the pilot project of this system. The SMSes came from the citizens wishing to resolve their municipal problems by the new SMS interface based Service Delivery Management system.

The most common complaints pertained tmalfunctioning street lights, Dug-up Roads, Overflowing Drains, problematic water supply or garbage collection etc.

With their performance allowance linked tqick complaint redressal, the municipal officers were duly motivated to resolve the complaints within specified SLA periods.

A simple call on a designated phone number regarding any civic problem in the New West Zone area will make the concerned engineers and officers responsible. Many citizens in Satellite, Prahladnagar, Vejalpur, Bodakdev have used the system for lodging their complaints.

The AMC has recorded the highest number of complaints on streetlights, followed by sewerage, garbage disposal, public hygiene and dead animals. This service has a new category, in which citizens can call in report illegal tree felling in their area.

Benefits

  • Improved communication between the officer and the complainant helps in pacifying the complainant.
  • The software helps authorities in reading the pulse of people as to what they are actually worried about and nature of their frequent complaints. This would help authorities prioritize on their services.
  • Authorities can view a detailed report on the actual response time taken by its team tresolve problems, which will help them assign adequate manpower ta particular zone/area.

How "SmartServe" Works at Ahmedabad Municipal Corporation?

Complaints Registration

  • A citizens can lodge complaints on a single telephone number
  • A call center operator registers a complaint with all due details
  • A caller can lodge single or multiple complaints during a single call
    • Caller is given complaint number(s) accordingly

Call Registration Screen

Assign complaints

  • Once a complaint is registered with the system
    • it is automatically assigned ta concerned area officer
    • The system sends an SMS tofficer on the complaint

How System sends an SMS

Pending Complaints

Complaint resolution Process

  • The officer calls up the complainant and c-ordinates with him on the pr
  • The officer needs tresolve a complaint within a specified SLA period
  • Once a complaint is resolved, the officer closes the complaint online
  • An SMS informs the complainant immediately
    • If not satisfied, citizen can re-start entire process by calling up
  • If the complaint is not redressed within a fixed number of hours
    • system shoots off SMSes thigher officers
    • finally even tthe concerned Dy Commissioner

Call Closure Screen

Call Status Reports

  • Calls open / transferred
    • Within SLA / Beyond SLA
  • Closed
    • Within SLA / Beyond SLA

Search & History Screen

Colour Scheme for SLAs

Department wise Call Status

Ward wise Call Status

Typical Dashboard ? Tabular

Typical Dashboard ? Graphical (Decision Support System)